What Is Google Docs And How To Use It

In this article, we will talk about Google’s own Word processor, Google Docs, and how this online Word processor will help you to create, edit, use and even carry your documents any time and anywhere in the world. Let’s get started!

What Is Google Docs?

Google Docs, a reliable Microsoft Word alternative, is a cloud-based office tool.

You can create, edit, and work on your documents in real-time from your browser’s window. You can have online access to your word documents from any computer with an internet connection. With Google Docs, it has become incredibly easy and simple to share documents across various online platforms. One of the most amazing features of Google Docs is that there’s simply no requirements of any installed software to use it. There are merely two requirements, an internet connection, and a Google ID or Gmail account to log in. 

So now you know about this Online office tool, here are some key Google Docs features to note down before we move on to the next part. 

  • Online Voice Typing
  • Create Your Own Shortcuts
  • Conference Calls
  • Edit Images 
  • Online Dictionary
  • Language Accent Buttons
  • The Research Tool
  • Suggesting Mode
  • Comments section
  • Revision History
  • Sidebar for Table of Contents 

How To Use Google Docs?

Like any Microsoft Office tool, Google Docs is also very simple and easy to use. Let’s get started with a basic understanding of Google Docs.

Signing up on Google

Follow these steps to create a Google account. If you already have a Google account, please move on to the next segment of the article.

  1. Go to Google home page and write ‘create Google account’
  2. Open Google accounts and fill in a unique username & passwordgoogle account
  3. Go through the Google verification process and verify your phone number
  4. In the last step, Google will ask you to fill in a recovery email ( your another email address ) or a phone number. Fill in whatever details you are comfortable with.

Create Google Docs

Now that you a Google account, head to https://docs.google.com/ and sign in.sign in

As soon as you will sign up, you will be directed to Google docs home page where there will be two sections, one with start a new document and another section of recent documents (which will be blank as you have a new account).

Click on the ‘multi-color plus sign’ to create your first document and now you can start working.

google docs home page

Importing Microsoft Word Files From PC And Google Drive

If you want to work on your previous files, you can upload them in Google Docs via Google drive or from your device.

Follow the following steps to import:

  1. Create a new Google document
  2. Click on file > openimport document
  3. Select drive if you want to upload a document from your Google Drive and click on the documentdrive
  4. Select upload if you want to upload a document from your device and click on the documentupload
  5. Now the document is successfully uploaded, start editing and sharing

Sharing The Documents With Friends And Colleagues 

With Google Docs, you and your colleagues can work on one single document at the same time. Thanks to Google Docs real-time sharing & editing options.

To share a document, follow the below-mentioned steps

  1. Open the document which you want to share
  2. Click on the share, a blue box in the upper right corner of your document

 

Now there are two options:

Share document via e-mail – enter the Google Id or Gmail Id of the person  you want to share your document with and click on done

Share the link of the document – click on change to anyone with the link. Now copy the link and send it to your colleagues.

change to link

Decide the actions of the people who have access to your document

Once you have shared the document with someone, Google Docs give you the privilege to decide what those people can do with your documents. Here are the options you can choose from.

decide action

  • Editor – the editor can edit and make changes to your document 
  • Commenter – the commenter can view your document and comment on  a particular part of the document for changes and suggestions 
  • Viewer – the viewer can only read your document and cannot edit anything. They can download and print your document

Saving A Google Document

One of the most reliable features of Google Docs is that you never need to save a document, that is, there is no save button in Google Docs.

As a cloud-based tool, Google Docs save your document in real-time which means your document will keep on saving itself on the cloud whenever any change will be made to your document. You can work and close your window without worrying about saving it every time.

Later to access your previous document, you can open your Google Docs home page and choose recent documents

Final Words

Google Docs is a very simple and easy-to-use cloud-based office tool with a very user-friendly interface. With Google Docs, you can create, edit, and share any document in real-time with your colleagues.

With more advanced features like automatic saving and real-time sharing, Google Docs can become one of your most reliable tool for both personal as well as professional purposes. 

Now that you understand the basic working of Google Docs, you can easily create your own documents and start exploring the amazing features of Google Docs.

 

For more tips check out – How to Enable Two-Finger Scroll on Windows Laptops